Forms

ADA Compliance

Fully accessible forms can be found on our Accessible Forms Page. 

Forms for Students

•  Undergraduate Graduation Application Form
  This form is to be used by undergraduate students applying to graduate who are not in continuing status or do not have access to the online form. It must be signed by your advisor and then by the department chair. 
• Graduation Matriculation Form
  All students not in continuing status must complete this form when applying for graduation along with the undergraduate graduation application form.
• Change of Major
  The Change of Major form is available through the AMCS department office.  See footer below for contact information.
•  GE Substitution Form
  This petition form is to be used by students attempting to substitute for a GE course. Please read the instructions on the form closely.
• Request for Incomplete
  This form is for students requesting an “Incomplete”. 

Enrollment/Registration

• Internship Form
  This form is used by students interning at an external organization or business. Students may sign up for a maximum of four units each semester. One unit is equivalent to 45 hours per semester. Please Save the form to Desktop in order to fill it out and sign it digitally. The form must originate in the Department and be processed through the School office. Once completed with signatures, turn in the original copy to the Academic Affairs Scheduler.
• Special Studies Form
  Students are allowed to take up to a maximum of eight units of undergraduate special study coursework under a particular subject and twelve units overall. One unit is equivalent to 45 hours per semester. Please Save the form to Desktop in order to fill it out and sign it digitally. The form must originate in the Department and be processed through the School office. Once completed with signatures, turn in the original copy to the Academic Affairs Scheduler.
• Petition of Time Conflict
  Students are not allowed to enroll in any two or more classes during the same time period. If this does occur, the student may petition to enroll in both classes with the approval of the instructors on how meeting periods can be adjusted to accommodate the conflicting times. Please note: these forms are to be submitted during the add period. Both courses do need to be open in order for the form to be processed.
•  Petition to Add (after posted deadline)
  This petition form is to be used by students who wish to add after the deadline. Petitions to add after the deadline are accepted for review when a student has serious or compelling reasons that prevented him/her from meeting the add deadline.
•  Petition to Take Additional Units
  This form is to be used by students requesting to register for more than the maximum units set for the term. Please note:​
  • Students who have filed for graduation will have requests processed as they are received.
  • All other requests will be reviewed prior to the start of the next registration period (usually in January for Spring semester and July for Fall semester).
  • If you are petitioning to take extra units during Winter Intersession or Summer Intersession, please visit the Intersession website as early as possible to get started. 

Forms for Faculty

•  Additional Forms
  • Additional digital forms for faculty (Change of Major for Impacted Majors, ARR Update Form, etc.). A login is required.
•  Faculty-Requested Drop
  • This form is to be used by faculty to drop students who miss their required attendance at the start of the semester.  This form should be submitted to the Office of the Registrar no later than 2 days after the end of Add/Drop.
•  Request for Incomplete
  • This form is for students requesting an “Incomplete”. 
• List of faculty members eligible for three-year appointment

Less Common Forms

• Leave of Absence Form
  • This form is to request a leave of absence for a future semester or the current semester. This form is required to be submitted within the first 2 weeks of the semester that you are enrolled in. If you are not enrolled in the semester or requesting a future semester, please proceed. View the Leaves of Absence policy for more information.
•  Petition to Withdraw from an Individual Class – after posted deadline
  • Petitions to withdraw from a class after the deadline are accepted for review when a student has serious and compelling reasons that prevented him/her from meeting the withdrawal deadline. 
• Repeat Course Form
  • This form is for course repeat exceptions only. If you are repeating an SSU course (at SSU) for the first time, in which you received a C- or below, there is no need to complete this form.
•  Withdrawal completely from Sonoma State University – for total term
  • This form is to be used by students requesting to withdraw completely from Sonoma State University.
•  Concurrent or Visitor Enrollment (CSU) – for in-person classes at other CSUs
  • This application is to be used by California State University students who wish to enroll concurrently at another CSU campus.
• General Petition for Waiver of University Regulations
  • This form is used to petition or waive university regulations such as retroactive withdrawals, GE unit requirements, catalog year, and more as outlined in the Sonoma State Catalog. 

Not finding what you're looking for?

Many additional forms can be found on the Registrar's Forms page.