Forms

FORMS FOR STUDENTS

     Undergraduate Graduation Application Form

    This form is to be used by undergraduate students applying to graduate. It must be signed by your advisor and then the department chair.

     Change of Major

    You must contact the department for signatures before submitting this form.

     GE Substitution Form

    This petition form is to be used by students attempting to substitute a GE course. Please read instructions on the form closely.

     Request for Incomplete

    This form is for students requesting an “Incomplete”. 

    FORMS FOR FACULTY

    Major/Minor Substitution Form (ARR Update Form) 

    This form is used to make substitutions to Major or Minor course requirements stated in the SSUs catalog, or to make any corrections to the Academics Requirements Report (ARR). An approved course substitution will be reflected in the ARR, under MySSU. This form must be completed by an advisor and the chair within that department.

     Faculty-Requested Drop

    This form is to be used by faculty to drop students who miss their required attendance at the start of the semester.  This form should be submitted to the Office of the Registrar no later than 2 days after the end of Add/Drop.

    Grade Change Form

    Used to change a student’s grade. Should the form require a Dean’s signature, the form will be routed to them.

    ENROLLMENT/REGISTRATION

     Petition of Time Conflict

    Students are not allowed to enroll in any two or more classes meeting during the same time period. If this does occur the student may petition to enroll in both classes with the approval of the instructors on how meeting periods can be adjusted to accomodate the conflicting time. Please note: these forms are to be submitted during the add period. Both courses do need to be open in order for the form to be processed.

     Petition to Add (after posted deadline)

    This petition form is to be used by students who wish to add after the deadline. Petitions to add after the deadline are accepted for review when a student has serious or compelling reasons that prevented him/her from meeting the add deadline. Please note- the $20 fee is waived for the Fall 2020 term.

     Petition to Take Additional Units

    This form is to be used by students requesting to register for more than the maximum units set for the term. Please note:​

    LESS COMMON FORMS

     Leave of Absence Form

    This form is to request a leave of absence for a future semester or the current semester. This form is required to be submitted within the first 2 weeks of the semester that you are enrolled in. If you are not enrolled in the semester or requesting for a future semester please proceed. View the Leaves of Absence policy for more information.

     Petition to Withdraw from an Individual Class – after posted deadline

    Petitions to withdraw from a class after the deadline are accepted for review when a student has serious and compelling reasons that prevented him/her from meeting the withdraw deadline. Please note- the $20 fee is waived for the Fall 2020 term.

     Repeat Course Form

    This Form is for course repeat exceptions only. If you are repeating an SSU course (at SSU) for the first time, in which you received a C- or below, there is no need to complete this form.

     Withdrawal completely from Sonoma State University – for total term

    This form is to be used by students requesting to withdraw completely from Sonoma State University.

     Concurrent or Visitor Enrollment (CSU) – for in-person classes at other CSU's

    This application is to be used by California State University students who wish to enroll concurrently at another CSU campus.

     General Petition for Waiver of University Regulations

    This form is used to petition or waive University regulations such as retroactive withdrawals, GE unit requirements, catalog year, and more as outlined in the Sonoma State Catalog. 

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    NOT FINDING WHAT YOU'RE LOOKING FOR? MANY ADDITIONAL FORMS CAN BE FOUND AT http://registrar.sonoma.edu/forms-petitions